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10

Mar 2014

When Is The Right Time to Start Scanning Your Documents?

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I get asked often, when is the right time for our organization to start scanning our documents?  While we applaud any organization that is excited to start scanning and go paperless, it’s important to do some basic groundwork before you start rolling in the scanners to tackle your paper mountain.  For example:

1)  What system are you going to use to manage your scanned documents?

2)  How are users going to search the documents?  Should they be full text searchable?  Does your system support this functionality?

3)  Who in the organization has access to what files and what portions of a file?

4)  What file formats are you going to use?  Will you scan in color?  And what DPI will you use?

An informal survey we did recently showed that, of those organizations scanning, more than 50% were simply scanning documents on to a server share and letting employees access them over the network.  Although this is a good start, the lack of controls for accessibility, accountability and security don’t make this a good long term document management solution.

The WebDocs team will help you address all the above questions and more when you are ready to start scanning.  The process in not long or cumbersome but spending a little time upfront before your scanning project starts will help make sure that’s its a success and you achieve your desired goals.  Once the parameters of the system access, security, search and file formats are defined, then you can scan documents to your hearts content!

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27

Feb 2014

Team WebDocs brings home the Gold!

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WebDocs President and CEO  took top honours at the 2014 Idea Challenge sponsored by the Technology Forum of Delaware last week, garnering the most votes for the best use of technology to encourage entrepreneurs to relocate or expand their businesses in Delaware!  Of course, we live creativity every day in solving our customers complex document management problems, but this shows that creativity can be applied to any modern problem to fashion a powerful, effective solution.  Congrats Bill on your well deserved win!

To see more pictures of the event, go here.

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20

Feb 2014

Cloud- Related Spending by Businesses to Triple from 2011 to 2017

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Simply confirming what we already see as an accelerating trend in our own space, market research group IHS Technology predicts that IT spending on cloud related technology and services will triple from $78.2 billion in 2011 to $235.1 billion in 2017.  For the complete story, follow the link here.

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19

Feb 2014

WebDocs President to Participate in Idea Challenge 2014

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Our dynamic (and modest) President and CEO will be participating in the Delaware Idea Challenge to help solve a problem affecting our local community.  Sponsored by the Technology Forum of Delaware, the Idea Challenge is an exciting, real time competition between six teams presenting their innovative approach to applying technology to solve a far too common community problem that will be designated at the start of the event.  You can read more about the event here and see news coverage of the event here.  Here’s hoping we “bring home the gold” and help our community solve a vexing problem at the same time!

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